Corp Ethics & Compliance Specialist

Title: Corp Ethics & Compliance Specialist 
Company: Tampa Electric Company
Location: TECO Plaza 
State and City: Florida  -  Tampa
Shift: 8 Hr. X 5 Days

Hiring Manager:  Sandy M Clawson

Recruiter: Mark E Koener 

TITLE:    Corporate Ethics & Compliance Specialist
PERFORMANCE COACH:     Director Corporate Ethics & Compliance
COMPANY:    Tampa Electric Company
DEPARTMENT:    Corporate Ethics and Compliance Department

POSITION CONCEPT
Under the guidance of the Director of Corporate Ethics and Compliance (E&C), the specialist is responsible for a number of programs that foster an ethical and compliant corporate culture. The E&C Specialist will conduct investigations and will also assume one or more functions within the department covering such as serving as the Ethics Compliance Program Manager, manage TECO’s policies, plan and implement education, training and awareness for business ethics and Code of Conduct, manage the Conflict of Interest program, manage Third Party Requests, and perform E&C administrative functions such as record keeping (written and electronic), preparing meeting minutes, quarterly metric reports, etc. The Specialist serves as a resource for individuals and offices seeking assistance in E&C matters and is expected to resolve situations of a low-to-moderate complexity while continuing to develop expertise in handling matters of greater complexity. The Specialist must understand business ethical principles, the DOJ Sentencing Guidelines, and demonstrate the highest level of conduct, objectivity, independence, and confidentiality.

PRIMARY RESPONSIBILITIES
1.    Conducts workplace investigations in accordance with the Emera Ethical investigation procedures, including making investigation plans and drafting final reports. Insures timely, thorough investigations which are conducted with the greatest degree of confidentiality and least amount of intrusion on the workplace or involvement by others. Makes and follows up on recommendations to address investigation findings.

PORTIONS OF THE FOLLOWING WILL BE ASSIGNED TO EACH SPECIALIST:

2.    Monitors and manages the hotline for the TECO affiliates. Responds to reports and maintains up to date records on hotline and reports from other channels. Reviews matters investigated across HR, Corporate Security, and E&C to identify patterns or trends.
3.    Responsible for providing inputs and collaborating with Emera’s Ethics Lead, to create accurate quarterly metrics reports for the Emera and TECO Boards of Directors. Ensures respective need-to-know individuals are briefed timely on their respective matters.
4.    Manages the TECO Policies in accordance with the Emera Compliance Management system.  Ensures all TECO Policies are posted on the company intranet, that they are reviewed annually (unless a different period is specified elsewhere), and that records documenting the reviews are maintained. Ensures appropriate stakeholders and reviewers are identified and participate in the policy reviews.
5.    Responsible for the physical and electronic records of the E&C Department and maintenance in accordance with the company’s records retention schedule.
6.    Manages the Annual and new-hire Code of Conduct training programs to ensure 100% compliance. Collaborates with Emera to ensure the Code of Conduct and training are relevant and updated.
7.    Manages the Conflict of Interest (COI) program for TECO, including the contemporaneous reporting by all employees and the annual COI Disclosures required for exempt employees. Responds to inquiries and provides advice and information to team members and performance coaches on managing conflicts and perceived conflicts of interest. Maintains a record of disclosures. Prepares reports and coordinates with the appropriate parties (including team members, performance coaches, members of management, Legal and HR as needed.) Reviews the COI policy and procedures periodically and keeps them current.
8.    Serves as the Compliance Program Manager for the Ethics Compliance Program and ensures the elements of the Emera Compliance Management System are in place and effective. Implements and uses the company’s Governance, Compliance and Risk platform for the Ethics Compliance Program.
9.    Defines and implements a robust education and training plan for Ethics & Compliance across TECO and ensures timely communications to prevent or mitigate violations. This includes reminders about relevant laws, regulations and policies, hotline awareness among employees, and Ethics & Compliance awareness campaigns.
10.    Manages the Third Party Request (TPR) program in accordance with the Emera requirements. Coordinates requests with the TECO Marketing and Communications Department, and executives as needed. Prepares requests for submission to Emera, tracks responses and maintains an electronic record.
11.    Supports the continuous evaluation of the effectiveness of TECO’s Ethics and Compliance Program.
12.    Records notes and prepares minutes for the TECO Compliance Committee meetings.

SUPERVISION
Direct Supervision:  No Direct Reports  
Indirect Supervision:  Investigators from other departments

RELATIONSHIPS
Key Internal:      Works closely with numerous departments and employees at all levels of management. Coordinates with business unit subject matter experts to obtain data and knowledge relevant to investigations and with the legal team as needed for investigations.
Key External:     Industry associations and consultants.

QUALIFICATIONS
Education 
Required:    Associate Degree 
Preferred:    Bachelor’s Degree
Certification in a relevant ethics and/or compliance field such as the Society for 
                             Corporate Ethics & Compliance, Ethics Compliance Initiative, etc. 

Related Experience 
Required:    Minimum of two years of experience working in a corporate setting  
Preferred:    Three years of experience in a corporate assurance function of an energy or utility company. 
    Direct experience coordinating, conducting and/or supporting corporate audits or investigations. 

Knowledge/Skills/Abilities 
Required:     Experience with software applications such as Microsoft Office applications 

Operational Excellence for Customers  
    - Excellent communication skills for fostering trust (i.e.., clear, articulate and succinct speaking, active listening.)
- Excellent oral presentation and report writing skills 
    - Strong organizational skills for records and work product 
- Familiarity with the Department of Justice Sentencing Guidelines covering the required elements of an effective compliance program

    Ownership and integrity in complex, sometime ambiguous situations
Think Strategically and Demonstrate Sound judgment
-  Act with the utmost discretion to preserve confidentiality, work independently
-  Work objectively and consciously avoid bias
- Prioritize multiple projects and investigations

TECO offers a competitive Benefits package!!

Competitive Salary *401k Savings plan w/ company matching * Pension plan * Paid time off* Paid Holiday time * Medical, Prescription Drug, & Dental Coverage  *Tuition Assistance Program * Employee Assistance Program * Wellness Programs * On-site Fitness Centers * Bonus Plan and more!

STORM DUTY REQUIREMENTS....Please make sure to read below!!!  Responding to storms will be considered a condition of employment.

TECO Energy and its companies serve a role in providing critical services to our community during an emergency. Team members are required to participate in the response/recovery activities related to emergencies/disasters to maintain service to our TECO Energy customers. Team members are required to work in their normal job duties or other assigned activities. Proper compensation will be made in accordance with the company's rules and procedures.

TECO Energy is proud to be an Equal Opportunity Employer.

TECO Energy is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law, except where physical or mental abilities are a bona fide occupational requirement and the individual is unable to perform the essential functions of the position with reasonable accommodations.

In order to provide equal employment and advancement opportunities for all individuals, employment decisions at TECO Energy will be based on skills, knowledge, qualifications and abilities.

Pay Transparency Non-Discrimination Statement
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

ADA policy
It is the policy of TECO Energy to provide reasonable accommodation for all qualified disabled individuals who are employees and applicants for employment, unless it would cause undue hardship. The corporation will adhere to applicable federal and state laws, regulations and guidelines, including, but not limited to the Americans with Disabilities Act (ADA) of 1990 and section 503 and 504 of the Rehabilitation Act of 1970s.

Application accommodations
Applicants may request reasonable accommodation in the application process five business days prior to the time accommodation is needed.

Pre-employment physical exams may be required for positions with bona fide job-related physical requirements regardless of disability.