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Contract Administrator I/II

Date: Jul 24, 2022

Location: Tampa, Florida, US, 33602

Company: TECO

Power up a career with us. Our people are our greatest investments. 

 

Be the light to help us keep our customers connected.  If you are interested in a career and not just a position, Tampa Electric is the place to be! Tampa Electric offers competitive pay, a comprehensive benefits package and opportunities for growth and development in a friendly and professional work environment. We embrace diversity and the inclusion of all. We believe our differences, unique perspectives and talents are our strengths and integral to the success of our company.

 

We’re honored to serve approximately 780,000 customers across West Central Florida and safely provide them with clean, affordable and reliable electricity. We’ve been doing it for more than 100 years, and there’s so much more ahead.  

 

Join our team of energy experts as we build on that legacy through innovation, continued solar investments, cost-effective and sustainable energy solutions all while keeping top-notch customer service at the center of all we do. 

 

Tampa Electric is a subsidiary of Emera Inc., a family of energy companies which also includes TECO Peoples Gas and New Mexico Gas Company. Emera provides energy to residential and commercial customers in the United States, Canada, and the Caribbean, with career opportunities available in all of these locations. 

 

 

POSITION CONCEPT: 
The Contract Administrator is responsible for the accurate preparation, solicitation, negotiation, award, and commercial management of contracts in support of maintaining, expanding and modernizing our electric & natural gas infrastructure in service to our customers.  From initiation of sourcing events through contract closeout the Contract Administrator has a strong focus on contract development up to contract execution for professional consulting services, software solutions, software as a service (hosted services), non-disclosure agreements, license agreements, architect & engineering services, routine & major construction services, and major engineered equipment purchases. 

 

LEVEL 1 – CONTRACT ADMINISTRATOR I
The Contract Administrator I requires regular supervision, approaching the role with a basic functional knowledge and skill to perform duties following established procedures and guidelines. Receives guidance from higher level Contract Administrators and Manager, expands that knowledge to be able to apply simple analytical skills to assignments of low complexity. This role receives training and mentoring from Contract Administrators and outside educators.

 

PRIMARY DUTIES AND RESPONSIBILITIES 
1. Conducts pre-procurement planning to identify the best method(s) for contracting engineered equipment, engineering and construction contracts, required to satisfy project requirements, while safeguarding corporate interests.
2. Assist and advise the project team during the preparation of technical specifications and/or scopes of work by performing reviews and assistance in support of development of such technical specifications and/or scopes of work. 
3. Assist and advise the project management team in areas of contractual risk. 
4. Prepare appropriate contract pro-formas (including general terms and conditions and commercial terms) for bid solicitation.
5. Knowledgeable of local, regional or national business trends, risk assumption and management issues, and applicable regulatory and legal constraints and requirements.
6. Develops and maintains supplier relations and works with the Supplier Diversity team to successfully include minority business opportunities in purchasing.
7. Maintains professional and technical knowledge by attending educational workshops and seminars, reviewing professional publications, and participating in professional organizations. 

 

EDUCATION:
Required: Bachelor degree in Business, Engineering or related field. 

 

EXPERIENCE:
Required: Minimum of two years work experience related to business management, contract management, engineering, construction, project management, operations or other similar experience.

 

KNOWLEDGE/SKILLS/ABILITIES:
Required: Basic understanding of supply chain management and contract management principles, business principles, analytical and problem-solving skills, interpersonal skills, detailed oriented, ability to work in a team environment and be proficient in oral and written presentation skills. Proficient in Microsoft Office Suite.

 

LEVEL 2 – CONTRACT ADMINISTRATOR II
Contract Administrator II completes the Contract Administrator I primary duties independently and proficiently, and performs the additional responsibilities below with minimal supervision, receiving mentoring and training from Contract Administrator III and Manager.  

 

ADDITIONAL DUTIES AND RESPONSIBILITIES  
1. Lead the bid evaluation process coordinating the commercial evaluation with the technical evaluation. Prepare the award recommendation and formalize final agreements and coordinate proper execution. 
2. Provide contract administration support during contractor’s performance including negotiating change orders, claims and disputes resolution, review invoices for compliance with contract terms, monitor for compliance with contractor lien laws and prepare contract close-out documents.
3. Function as the team liaison with the Legal and Risk Management departments.
4. Along with the project team, perform due diligence of potential new contractors confirming the technical and commercial where-with-all to take on and successfully complete contract requirements.
5. Demonstrates a working knowledge of federal, state and local agency laws, regulations and ordinances that pertain to procurement practices.

 

EDUCATION:
Required: Bachelor degree in Business, Engineering or related field. 

 

EXPERIENCE:
Required: Minimum four years direct work experience performing the duties and responsibilities of this position related to construction, project engineering, contract management, and project management. 

 

KNOWLEDGE/SKILLS/ABILITIES:
Required: Working knowledge and an understanding of construction and general contract law, negotiating experience, writing and administering contracts (strong focus on contract development up to contract execution) for consulting services, software solutions, software as a service (hosted services), non-disclosure agreements, license agreements, architect/engineer services, construction services, major engineered equipment related to electric power generation plants and energy and gas delivery facilities.  Understanding of contract delivery methods such as design-build, EPC, design/engineer, construction, design and furnish with technical direction of installation.  Knowledge of different contract types such as lump sum, unit price, cost plus fixed fee and cost plus incentive fee.  Strong analytical and problem solving skills, be detail oriented, and have the ability to manage multiple contracts with a high degree of accuracy.  Ability to work in a team environment and have effective interpersonal skills and be able to engage and effectively communicate with internal and external stakeholders.  Must be proficient in Microsoft Office Suite.

Preferred: Working knowledge in an ERP or SAP environment.  Familiarity/experience with contract management software and e-signature tools.  

 

COMPETENCIES:
• Builds Strong, Collaborative Relationships 
• Cultivates Innovation and Embraces Change
• Drives Operational Excellence for Customers
• Speaks Up on Safety, Health, and the Environment
• Takes Ownership & Acts with Integrity
 

 

TECO offers a competitive Benefits package!!

 

Competitive Salary *401k Savings plan w/ company matching * Pension plan * Paid time off* Paid Holiday time * Medical, Prescription Drug, & Dental Coverage  *Tuition Assistance Program * Employee Assistance Program * Wellness Programs * On-site Fitness Centers * Bonus Plan and more!

 

 

STORM DUTY REQUIREMENTS....Please make sure to read below!!!  Responding to storms will be considered a condition of employment.

 

TECO Energy and its companies serve a role in providing critical services to our community during an emergency. Team members are required to participate in the response/recovery activities related to emergencies/disasters to maintain service to our TECO Energy customers. Team members are required to work in their normal job duties or other assigned activities. Proper compensation will be made in accordance with the company's rules and procedures.

 

TECO Energy is proud to be an Equal Opportunity Employer.

 

TECO Energy is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law, except where physical or mental abilities are a bona fide occupational requirement and the individual is unable to perform the essential functions of the position with reasonable accommodations.

 

In order to provide equal employment and advancement opportunities for all individuals, employment decisions at TECO Energy will be based on skills, knowledge, qualifications and abilities.

 

Pay Transparency Non-Discrimination Statement


The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

 

ADA policy


It is the policy of TECO Energy to provide reasonable accommodation for all qualified disabled individuals who are employees and applicants for employment, unless it would cause undue hardship. The corporation will adhere to applicable federal and state laws, regulations and guidelines, including, but not limited to the Americans with Disabilities Act (ADA) of 1990 and section 503 and 504 of the Rehabilitation Act of 1970s.

 

 

Application accommodations


Applicants may request reasonable accommodation in the application process five business days prior to the time accommodation is needed.

 

Pre-employment physical exams may be required for positions with bona fide job-related physical requirements regardless of disability. 


Nearest Major Market: Tampa

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